How to track your time

Learn the three different ways that you can track and register your time in TimeChimp

Jorrit Meijer avatar
Written by Jorrit Meijer
Updated over a week ago

In this article we will show you how you can easily track and register your time with a duration, start and end time or timer for the clients and projects you work on. This gives you insight into the hours you or your employees have worked, how many hours are being spent on different projects and helps you keep control over budgets and invoicing.

Table of Contents

The registration screen

You register your worked hours from the 'Register' tab. On the left side of your screen, you will see the menu to select the client you worked for, the project you worked on, and the activity you performed.

You can also add a label to the time registration you are about to create by clicking on the label icon.


By clicking on 'Suggestions', you can register your activities even faster. When you click on it, a menu will open on the right side of your screen. Here, you will see planned shifts from the employee schedule, activities from the project plan, or appointments from your Outlook or Google calendar. You can learn how to connect your calendar to TimeChimp here.

Registering for another user

Do you have an administrator account? Then you can also register for other users by clicking on the person icon. Select the employee for whom you want to register hours and follow the usual registration steps.


In the registration screen, you can choose from three different views. The default view is the day view, where you only see the registrations for today, but you can click on other days to view or register on those days.

If you use the week view, you add rows with the client, project, and activity. Throughout the week, you can easily modify or add hours, or quickly add hours for an entire week.

You can use the timeline view if you also install the TimeChimp tracker. You can read more about the TimeChimp Tracker here.

Registering Time

Each registration starts with filling in the client, project, and activity you have done. Then, you have three ways to enter your worked hours in TimeChimp. Below we explain what these are and how you can use them.

Start-End Function

The first way to register your hours in TimeChimp is by filling in a start and end time. Enter your start time in the "Start" box, your end time in the "End" box, and the break you (hopefully) had in the "Pause" box. TimeChimp automatically calculates the total number of hours, and all you have to do is click on "Add hours."

Total Hours

The second option you have is to enter the total number of hours worked for the day or a specific activity at once. You do this by filling in the total number in the large box with "00:00".


The third and final option you can use to register time in TimeChimp is by starting a timer. This way, you can keep track of how much time you have spent on each client, project, and/or activity in even more detail.

Start the timer by simply clicking on "Start timer," and you will see a timer running in the overview on the right for the client, project, and activity that you have selected.

When you are finished with this activity, click the stop button. Did you just take a short break? Click on the start button and the timer will resume and add the break you had to the registration.

Copy your hours from last week or from the schedule

It may also happen that you work the same hours or for the same clients/projects in a certain period as the week before. Therefore, in addition to the three ways to register hours, you can also copy your hours or projects from last week.

If you have not made any registrations on a day or week, you will see "Copy" in the middle of your screen. Click on it and choose one of the options.

The options for copying the schedule and roster are only available if your organization has activated these modules.

  1. Last week (without hours) - copy only the projects you have worked on and not the hours.

  2. Last week (with hours) - copy both the projects and clients you have worked for and the hours worked.

  3. Schedule this week - copy the hours that have been scheduled for you from the project planning.

  4. Roster this week - copy the roster that has been made for you.

Submitting your hours

It may be that you need to have your hours approved by a client or your manager. You can do this in two ways. The first way is to submit hours per registration by clicking on the three dots behind a registration and then clicking on "submit hours." You can also submit all the hours you have worked in a week at once. To do this, go to the weekly overview, and you will see "Submit hours this week" in the lower right corner.

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