How to track your time

In this article we will show you how you can easily track and register your time with a duration, start and end time or timer for the clients and projects you work on. This gives you insight into the hours you or your employees have worked, how many hours are being spent on different projects and helps you keep control over budgets and invoicing.

You tracked your worked hours from the 'Time' tab. On the left side of your screen, you will see the menu to select the customer you worked for, the project you worked on, and the task you performed.

You can also add a label to the time registration you are about to create by clicking on the label icon.

Suggestions

By clicking on 'Suggestions', you can register your task even faster. When you click on it, a menu will open on the right side of your screen. Here you will the planned tasks from the project planning, or appointments from your Outlook or Google calendar. You can learn how to connect your calendar to TimeChimp here.

Do you have an admin account? Then you can also register for other employees by clicking on the person icon. Select the employee for whom you want to track hours and follow the usual steps.

In the tracking screen, you can choose from three different views. The default view is the day view, where you only see the registrations for today, but you can click on other days to view or track on those days.

If you use the week view, you add rows with the customer, project, and task. Throughout the week, you can easily modify or add hours, or quickly add hours for an entire week.

You can use the timeline view if you also install the TimeChimp tracker. You can read more about the TimeChimp Tracker here.

Each tracking starts with filling in the customer, project, and task you have done. Then, you have three ways to enter your worked hours in TimeChimp. Below we explain what these are and how you can use them.

The first way to track your hours in TimeChimp is by filling in a start and end time. Enter your start time in the "Start" box, your end time in the "End" box, and the break you (hopefully) had in the "Break" box. TimeChimp automatically calculates the total number of hours, and all you have to do is click on "Add hours."

The second option you have is to enter the total number of hours worked for the day or a specific task at once. You do this by filling in the total number in the large box with "00:00".

The third and final option you can use to register time in TimeChimp is by starting a timer. This way, you can keep track of how much time you have spent on each customer. project, and/or task in even more detail.

Start the timer by simply clicking on "Start timer," and you will see a timer running in the overview on the right for the customer project, and task that you have selected.

When you are finished with this task, click the stop button.

Did you just take a short break? Click on the start button and the timer will resume and add the break you had to the registration.

The fourth and final option you can use to track time in TimeChimp is through the timeline view. First select the customer, project, and task, then drag the desired time slot in the timeline with your mouse. The start and end times will automatically be filled in.

It is also possible to first drag the time slot and then enter the customer, project, and task afterwards.

It may also happen that you work the same hours or for the same customer/projects in a certain period as the week before. Therefore, in addition to the three ways to track hours, you can also copy your hours or projects from last week.

If you have not made any tracking on a day or week, you will see "Copy" in the middle of your screen. Click on it and choose one of the options.

It may be that you need to have your hours approved by a customer or your manager. You can do this in two ways. The first way is to submit hours per registration by clicking on the three dots behind a registration and then clicking on "submit hours." You can also submit all the hours you have worked in a week at once. To do this, go to the weekly overview, and you will see "Submit hours this week" in the lower right corner.