With the Billit integration in TimeChimp, you can easily synchronise customers, registrations, and invoices between both systems. In addition, you can send invoices via the PEPPOL network using Billit, a standard for electronic invoicing within Europe. This article explains how to set up and use the integration.
Activating the integration
To get started, you need an active Billit account. Then follow these steps to activate the integration in TimeChimp:
Go to the Billit integration page in TimeChimp.
Click the ‘Activate Billit’ button.
You will be redirected to Billit to log in and grant TimeChimp access.
After a successful connection, you return to TimeChimp and configure the integration.
You can set the following preferences here:
The administration you want to link.
Whether you want to automatically synchronise the payment status of invoices.
Whether you want to automatically synchronise customers every night.
Once these settings are saved, your integration is active.
Importing customers
Do you have customers in Billit that you also want to use in TimeChimp? That’s possible via the import process:
In TimeChimp, go to the gear icon in the top right corner > Import/Export. Choose Import.
Select Billit as the source and choose whether you want to:
only add new customers, or
also update existing customers.
Click ‘Start import’ to begin the process.
Customers are matched via customer number or name (not case-insensitive).
Your customers are now directly imported into TimeChimp.
Invoicing in Billit
If you’ve registered hours, expenses, or trips in TimeChimp, you can export them to Billit for invoicing:
Go to Overviews, select the items you want to invoice, and choose Invoice in Billit under actions.
Go to Projects, and from the project dashboard choose + New invoice and then select Invoice in Billit.
Go to Uninvoiced, click Actions, and select Invoice in Billit.
If an invoice reference is added to the invoice, it will automatically be passed on to Billit.
Once the invoice is created:
It becomes visible in your Billit account, including order lines.
A copy becomes available in TimeChimp, under Finance > Invoices.
Sending existing TimeChimp invoices to Billit
If you’ve already created an invoice in TimeChimp, you can select these invoice lines and, via bulk actions, choose Process in Billit. This creates a similar invoice in Billit, which you can then send through the PEPPOL network.
Synchronising payment status
The status of invoices in TimeChimp can be automatically updated based on the status in Billit.
You can change this setting in the integration settings via the gear icon > Integrations.
With synchronisation enabled: Once the invoice is sent, it appears with the status ‘open’ in your invoicing overview in TimeChimp. As soon as the invoice is paid in Billit, it is also marked as paid in TimeChimp.
Without synchronisation: The invoice in TimeChimp is automatically marked as paid, regardless of the status in Billit.
Sending invoices via the PEPPOL network
Billit offers the option to send invoices electronically via the PEPPOL network, for example to government organisations.
After you’ve sent an invoice from TimeChimp to Billit, you can send it via PEPPOL, provided your customer has a valid PEPPOL ID. The delivery and handling is fully managed by Billit, but a copy of the invoice remains visible in TimeChimp.
Adding product codes to activities or products
In Billit, you can create products with a unique reference code. This code can be linked in TimeChimp to an activity or product.
Need help?
Do you have questions about the Billit integration or is something not working as expected? Please contact our support team at support@timechimp.com. We're happy to help.