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How to add a leave balance

Add leave balances to your employees so they can view them and register their leave!

Nick Dekker avatar
Written by Nick Dekker
Updated this week

In this article, you'll learn how to assign a leave balance to one or more employees, enabling them to register their leave hours or view their available balance in their dashboard.

Assigning Leave Balances

In TimeChimp, leave can be managed easily. Employees can request leave, view their balance, and as an admin, you can clearly monitor the leave status of your team members.

To register and monitor leave correctly, a few basic settings must be configured first. Previous articles explained how to create absence types and how employees can register leave hours against them.

In this article, we'll focus on how to assign a starting leave balance to an employee. Follow these steps:

  1. Go to HRM > Employee

  2. At the end of the employee row, click on the three dots > Edit > Leave

  3. Click + New Leave to enter the starting balance
    For example: as of January 1st, 20xx, add a balance of 200 hours with the description “Leave Hours 20xx”.
    This means the employee can take up to 200 hours of leave in that calendar year.

Then click Add!

The same applies to Absence & Overtime, which you can find in the menu on the left under Leave. If needed, you can add an overtime or absence balance as well.

Assigning Leave Balances in Bulk

TimeChimp allows you to assign leave balances to multiple employees at once. Simply:

  1. Select the employees

  2. Use the ‘Actions’ menu to assign the leave balances to the selected employees.

It’s that simple!
Make sure you’ve added absence types in the Admin section first. Only then will you be able to assign them to employees for registration.

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