How to easily integrate Visma eAccounting with TimeChimp and import customers, create invoices, and generate sales entries.
Note: The integration with eAccounting is available starting from the Advanced plan.
About eAccounting
eAccounting is an online accounting software package designed to help small and medium-sized businesses manage their accounting and financial processes. It is offered by Visma, a leading company in the field of business cloud solutions.
eAccounting offers various functionalities, such as invoice creation, debtor and creditor management, financial data tracking, generating financial reports, and processing bank transactions. It is designed to simplify and streamline the accounting process for entrepreneurs.
Activating the Integration
To establish a connection with eAccounting, go to Settings (gear icon) in the main menu > Integrations, and click on the eAccounting app. You can activate it for free.
eAccounting Online will ask what you want to grant access to. It’s important that you grant TimeChimp access to all data; otherwise, the integration will not work. Of course, TimeChimp will only import relevant data related to customers and invoices.
Once you have successfully completed this process, you will be redirected to the eAccounting settings page in TimeChimp (Settings -> eAccounting). Fill in all the settings as completely as possible.
Next, go to Settings > Manage > Activities to link the activities in TimeChimp to the correct accounting items from eAccounting. Do this as follows:
Open an activity in TimeChimp by clicking on the three dots in 'Activities' and then 'Edit'
Open eAccounting in another tab to find the accounting items you want to link to the activities in TimeChimp
In TimeChimp, add the 'Guid' that you found in Visma to the field 'Accounting article'. A Guid looks like this:
708c96d3-943d-4f79-bd92-676fbf4de1a8
Save your activity, and when you export invoices or hours to Visma, the activities will be linked correctly!
Importing Customers
When you have a connection with eAccounting, you can import all customers from eAccounting under Settings -> Import. You can then view them under Management -> Customers. The connection is based on the customer number field in TimeChimp, which must match the customer number in eAccounting.
There is also an option to enable automatic nightly import of your customers under Settings -> eAccounting
Alternatively, you can choose to first create your customers in TimeChimp.
When creating an invoice in eAccounting the customer will be automatically created in Visma if it does not already exist.
Creating an Invoice
You can easily create an invoice for all hours, expenses, and trips in eAccoutning. Go to Reports -> Hours, select the hours (or expenses/trips), and choose Actions -> Invoice in Visma.
You can also invoice your customers/projects in eAccoutning from Financial > Uninvoiced.
This can be useful for projects that have a subscription or fixed price as a billing method.
Creating a Sales Entry
If you want to use TimeChimp's invoicing module, create your invoice here and, after sending the invoice to the customer, create a sales entry in eAccounting.
You can do this through 'Invoices' (select the invoices) or directly from the invoice itself. Choose Actions -> Create Sales Entry in eAccounting
eAccounting accepts a maximum of 2 decimal places. If an invoice in TimeChimp contains more decimal places, small rounding differences may occur when it is sent through.
Please note that the invoice must be sent before this button becomes visible.