When you start using TimeChimp, we set up an Internal Project for you by default with the activities 'leave', 'sick' and 'special leave'. But in many organizations, this is not enough. For example, you want to offer a balance and activity 'paternity leave' for the colleague who just became a father and wants to keep track of how many hours he can still spend with the little one. Or write a 'short-term care leave' for the person who helps his parents at home a little extra.
Managing absence types
Through Manage > Absence Types you will find the types of leave and absence that your organization goes with. So there are 2 types of absence types;
Select + New absence type to add a new type.
Note: Be sure to check the 'Create activity for this absence type' checkbox so that this activity comes back here later to write down and/or add as an activity to a project
After clicking on 'Add' you automatically come to the next window where the settings of the task that can be found. These can also be managed separately via Manage > Activities > Edit Activity.
If you want to find the activity easily later via Overviews, you can add an activity label here.
The code field is for transferring to other software and to the correct general ledger account.
The Payroll package hour code field links to HRM systems such as NMBRS and Loket.
An hourly rate is possible as with any activity
These types of activities are rarely standard billable or standard with a new project.
Check at 'Balance absence' that the activity will be deducted or added from the correct pot.
If necessary, select balance overtime for activities where, for example, you want them to be deducted from accrued overtime. Think Time for Time.
Do NOT select add to all projects if you do not want this activity to be added to every project. This is actually never desired with this type of activity.
Click add to begin registering on the activity!
Note: Are you working with projects? Then add the activity to the projects they belong to first.
Finding leave and absence balances
The new record can be found in via My Profile > Dashboard > Leave and/or Absence tab. 'Browse' through your leave and absence types by opening the menu.
Manual corrections can be made by an HR employee. Read here for the bit below.
HRM - find and edit leave and absence by employee
Want to add or subtract leave or absence balances for a particular employee? You can do this as Management or HR employee.
To do this, go to HRM > Employee > edit > mutations > you will find leave, absence and overtime. Then choose the absence type.
For example, did someone have half an hour of sick leave? Write this in 1x by adding an absence mutation of X hours. This employee's dashboard is up to date again!