When adjusting the financial settings of a general activity, you decide whether the change applies only to new projects or if it should be applied directly to all existing projects. This article explains how this works and what you should keep in mind.
Where to find these settings?
Under Settings > Activity Management, you manage your organization’s general activities. This is where you set the default financial configurations, such as:
Whether an activity is billable (chargeable).
The default hourly rate.
Any periodic rates.
These settings serve as the template for every project to which the activity is linked.
New: You can now add period-based rates in the settings. Select the desired period and enter the rate applicable for that specific timeframe.
Applying Changes to Projects
As soon as you modify the settings of an existing activity, you will see an option to synchronize these adjustments with your ongoing projects. You do this using the toggle: "Apply financial settings to all linked projects."
Option 1: Toggle is OFF (Default)
If you save the changes while the toggle is off:
Existing projects: Nothing changes. Project-specific agreements and rates remain intact.
New projects: The new settings will be applied as soon as you link this activity to a new project.
Scenario: Choose this option if you have projects with unique price agreements that should not be overwritten.
Option 2: Toggle is ON (Overwrite)
If you enable this option, the financial settings of the general activity are pushed directly to all linked project activities.
Consequence: All project-specific settings (such as manually adjusted hourly rates at the project level) will be permanently overwritten by the general settings.
Confirmation: Due to the significant impact, a warning will appear. We require an extra confirmation via a checkbox before you can save the changes.
Please note: Overwriting project settings cannot be undone. Always verify if there are projects with exceptions before activating the toggle.